HowTo: Tailor Guardian View through Moodle permissions

There are two Moodle roles provided by ZiLink for Moodle. They are called 'ZiLink Guardians' and 'ZiLink Restricted Guardians'. Each role can be configured through Moodle permissions to provide different user experiences. This Guide shows how to do that.

An overview

In order to tailor the user experience for parents/guardian it is helpful to know what can be made available.

When a parent/guardian logs into Moodle they will see a link to their child(ren) within the Guardian View block. When they click on a link for a child they are presented with a page of information. It is this page which can be configured through Moodle permissions to present the information you want your parents/guardians to see.

'Tabs'

'Tabs'

At the top of the page under the Moodle breadcrumb menu there is a position on the page for a number of tabs or headings. Some also have links to additional information under those headings.

An administrator can configure which tabs they want parents/guardians to see through allowing the appropriate Moodle permissions.

The area under each tab is divided into 'panels' and each panel contains specific data brought either from the school MIS or Moodle. Again these 'panels' can be allowed through the use of Moodle permissions.

By allowing some permissions and not others you can tailor the presentation of data under each tab to suit your parents.

As you have two parental roles you can tailor permissions for each role so that you can allow some parents with one role have their own set of permissions and other parents under the other role have their own set of permissions.

Where can I change permissions?

Where can I change permissions?

Navigate to Site administration > Users > Permissions > Define roles.

The two roles are 'ZiLink Guardians' and 'ZiLink Restricted Guardians'.

  1. You can click the role title and then the 'Edit' button, or
  2. Click the 'edit' icon alongside the role.

If you don't click the edit button or link, you will not see all the permissions available to Allow.

Finding the set of permissions to change

Finding the set of permissions to change

The permissions edit page is very long. Use the 'Find' command in your browser (usually Ctrl+F) and search for 'Guardian View - View Guardian View'.

Please note: The 'Guardian View - View Guardian View' permission must be set to Allow. If it is not set, the Moodle block containing the links to children will not be displayed.

Setting a permission

Setting a permission

Alongside each permission you will see some radio buttons. Initially, the permission will be 'Not set'. If you want the permission to be set just click the 'Allow' radio button. When all the permissions you wish to allow have been set, scroll to the bottom of the page and click 'Save changes'.

IMPORTANT:

IMPORTANT:

Remember, in order for a panel to be displayed the appropriate tab needs to be allowed as well. If it is not, the panel will not display.

  1. Make sure the tab is allowed.
  2. Allow the panels you need.

If the tab is not allowed, then the panels will not display.

What can I allow or make available to parents/guardians?

The following illustrates what is available to be configured and its location on the page. If a panel, is not allowed then the next allowed panel on the page will take its place so there will be no gaps on the page if a panel is not allowed.

In the diagrams below, those panels defined by continuous lines and filled light-grey are not configurable. They are visible by default provided their tabs have been allowed.

Those panels and tabs defined by solid lines are configurable and require an 'Allow' permission to be set in order or configuration within ZiLink for them to be displayed.

Student Details tab

Student Details tab

The Student Details tab is always available by default and it will contain brief Student Details and Today's Timetable.

Display:

Important Notification Message - configure through Site administration > ZiLink > Guardian > View > Interface > General

School Photo - Allow Zilink:guardian_view_student_details_photopermission.

Recent Attendance - Allow Zilink:guardian_view_student_detail_attendancepermission.

Behaviour - Allow Zilink:guardian_view_details_behaviourpermission.

Attendance tab

Attendance tab

Display:

Attendance tab - Allow Zilink:guardian_view_attendance_overviewand/or Zilink:guardian_view_attendance_recentand by default the tab will be allowed with either or both panels

Important Notification Message - configure through Site administration > ZiLink > Guardian > View > Interface > General

Subjects tab

Subjects tab

Display:

Subjects tab - Allow Zilink:guardian_view_subjects

Important Notification Message - configure through Site administration > ZiLink > Guardian > View > Interface > General

Teacher details - Allow Zilink:guardian_view_subjects_teacher_detailsfor basic details or Zilink:guardian_view_subjects_teacher_details_email to include contact details. The data must be available to include this information.

Attainment and Targets Overview - Allow Zilink:guardian_view_subjects_overview_assessment

Subjects tab - subject

Subjects tab - subject

Display:

Important Notification Message - configure through Site administration > ZiLink > Guardian > View > Interface > General

Teacher details - Allowed in previous section.

Progress - Allowed in previous section by Zilink:guardian_view_subjects_overview_assessment. The panel automatically converts to display progress data for an individual subject.

Homework - Allow Zilink:guardian_view_subjects_homework

Submitted work - Allow Zilink:guardian_view_submitted_work

Subject Reports - Allow Zilink:guardian_view_subjects_reports

Homework tab

Homework tab

Display:

Homework tab - Allow Zilink:guardian_view_homework

Important Notification Message - configure through Site administration > ZiLink > Guardian > View > Interface > General

Homework List - displays by default a list of all subjects and their set homeworks

Homework tab - Subject

Homework tab - Subject

Display:

Homework tab - Configured as part of the tab above

Important Notification Message - configure as part of the tab above

Homework List - displays by default a list of set homeworks in an individual subject.

Reports tab

Reports tab

Display:

Reports tab - Allow Zilink:guardian_view-reports

Important Notification Message - configure through Site administration > ZiLink > Guardian > View > Interface > General

Report List - displays by default a list of reports

Timetable tab

Timetable tab

Display:

Timetable tab - Allow Zilink:guardian_view_timetable

Important Notification Message - configure through Site administration > ZiLink > Guardian > View > Interface > General

Timetable - displays the timetable for the current week by default

Information tab

Information tab

Display:

Information tab - Allow Zilink:guardian_view_information

Important Notification Message - configure through Site administration > ZiLink > Guardian > View > Interface > General

Parent details - displays by default

Student details - displays by default

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